Communication & Sync

Purpose: Maintain smooth and effective communication by scheduling meetings that consider time zones and language preferences. Use templates to keep meetings focused.

Detailed content:

Meeting agenda template (objectives, topics, owners)
Attendee list with roles and time zones
Notes section with decisions and action items
Follow-up section with deadlines and responsible persons
Tips for async communication (tools, expected response times)
Best practices for video calls (camera on, mute etiquette)
Time zone conversion tool or link

Meeting Calendar:

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Embed your Notion Calendar database here or sync with Google Calendar using Notion Calendar

Include upcoming syncs, recurring check-ins, and 1:1s. Use filters by team, project, or priority.

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Section	Description	Owner
Objective	Clear goal of the meeting	Facilitator
Topics	Bullet points, links, or documents	Assigned members
Discussion Notes	What was discussed, highlights	Note taker
Decisions Made	Confirmed outcomes and agreements	Team
Action Items	What to do next, by whom, and when	Project Owner

👥 Attendee List + Time Zones

Name	Role	Time Zone	Working Hours	Preferred Tool
Alice	PM	UTC -5 (NYC)	9am–5pm EST	Zoom
Ravi	Dev Lead	UTC +5:30 (India)	10am–6pm IST	Google Meet
Ingrid	UX Designer	UTC +1 (Berlin)	8am–4pm CET	Zoom